Pierce City R-VI RFQ
Football Field Lighting System
Lighting System with LED Light Source

Bids should be sealed and submitted to Pierce City R-VI Superintendent’s Office, 300 N Myrtle Street, Pierce City, MO 65723 before 12:00 noon on Friday June 8th, 2018

SUMMARY

Provide Sports Lighting system for the following venue:

Football- Football Field at Pierce City, Missouri using an LED Lighting source
** Bidders shall also submit an alternate cost to install Metal Halide Lamps

Note-Approved Product: Musco’s Light-Structure System^TM with TLC for LED^TM. All substitutions must provide a complete submittal package for approval and showing ability to meet specification prior to submitting proposal.

It is understood that there are and will be differences between products, product features, and manufacturers.  R-VI School District will be solely responsible for evaluation of all proposals.  Contract will be awarded not based solely on low dollar amount but based on best overall value of proposals and desirable features.

Bids should include a list of references from three (3) recent projects, including the name and location of the project, name of the reference, title of the reference and contact information for the reference.

Prospective contractor must provide information about its experience on similar projects and its overall qualifications to carry out the project.  Please provide specific descriptions of previous projects, on at least three relevant projects which have occurred in the last five years.

Cost Estimate: Bids shall provide a cost estimate for the lighting project which must comply with all provision of the Missouri prevailing wage statue and the Federal Fair Labor Standards Act.

The primary goals of this sports lighting project are:

1. Guaranteed Light Levels: Selection of appropriate light levels impact the safety of the players and the enjoyment of spectators. Therefore light levels are guaranteed to not drop below specified target values for a period of 25 years.
2. Environmental Light Control: It is the primary goal of this project to minimize spill light to adjoining properties and glare to the players, spectators and neighbors.
3. Life-cycle Cost: In order to reduce the operating budget, the preferred lighting system shall be energy efficient and cost effective to operate. All maintenance costs shall be eliminated for the duration of the warranty.
4. Control and Monitoring: To allow for optimized use of labor resources and avoid unneeded operation of the facility, customer requires a remote on/off control system for the lighting system. Fields should be proactively monitored to detect luminaire outages over a 25-year life cycle. All communication and monitoring costs for 25-year period shall be included in the bid.

LIGHTING PERFORMANCE

Area of Lighting	Average Constant Light Levels	Maximum to Minimum Uniformity Ratio	Grid Points	Grid Spacing
Football	30 footcandles	2:1.0	72	30’ x 30’

*Note– One (1) fixture from each pole must be dedicated to the running track curves.   Southwest pole must have (2) LED fixtures on a separate crossarm reverse aimed and the crushed rock parking lot and wired on a separate circuit.

ENVIRONMENTAL LIGHT CONTROL

Light Control Luminaires: All luminaires shall utilize spill light and glare control devices including, but not limited to, internal shields, louvers and external shields. No symmetrical beam patterns are accepted.

Caution: Maximum candela per fixture with any NEMA type shall not exceed 1,000 candela at 15 degrees in the vertical plane above zero aiming point. Manufacturer must supply an ITL report for verification. If ITL report cannot be provided, bid will be automatically rejected. Reports shall be certified by a qualified independent testing laboratory with a minimum of five years experience or by a manufacturer’s laboratory with a current accreditation under the National Voluntary Laboratory Accreditation Program for Energy Efficient Lighting Products. A summary of the horizontal and vertical aiming angles for each luminaire shall be included with the photometric report.

SPORTS LIGHTING SYSTEM CONSTRUCTION

Manufacturing Requirements: All components shall be designed and manufactured as a system. All luminaires, wire harnesses, drivers and other enclosures shall be factory assembled, aimed, wired and tested.

System Description: Lighting system shall consist of the following:
Galvanized steel poles and cross-arm assembly.

*Non-approved pole technology:
Square static cast concrete poles will not be accepted.
Direct bury steel poles which utilize the extended portion of the steel shaft for their foundation will not be accepted due to potential for internal and external corrosive reaction to the soils and long term performance concerns.

Lighting systems shall use concrete foundations.

STRUCTURAL PARAMETERS-

Wind Loads:  Wind loads shall be based on the 2012 International Building Code.  Wind loads to be calculated using ASCE 7-05, a design wind speed of 115mph, exposure category C and wind importance factor of 1.0.

CONTROL

Instant On/Off Capabilities:  System shall provide for instant on/off of luminaires including:
Lighting contactor cabinet
Remote Monitoring System
Management Tools
Report cumulative hours of facility usage

DELIVERY TIMING

Delivery Timing Equipment On-Site: The equipment must be on-site 4-6 weeks from receipt of approved submittals and receipt of complete order information.

WARRANTY AND GUARANTEE

25-Year Warranty: Each manufacturer shall supply a signed warranty covering the entire system for 25 years from the date of shipment. Warranty shall guarantee specified light levels. Manufacturer shall maintain specifically-funded financial reserves to assure fulfillment of the warranty for the full term. Warranty does not cover weather conditions events such as lightning or hail damage, improper installation, vandalism or abuse, unauthorized repairs or alterations, or product made by other manufacturers.

Maintenance: Manufacturer shall monitor the performance of the lighting system, including on/off status, hours of usage and luminaire outage for 25 years from the date of equipment shipment. Parts and labor shall be covered such that individual luminaire outages will be repaired when the usage of any field is materially impacted. Owner agrees to check fuses in the event of a luminaire outage.

 Location of Field

Interested bidders may contact Superintendent, Russ Moreland at 417-476-2555 for questions and field location. The field is located north of the Pierce City high school which can be found at 300 N Myrtle Street, Pierce City, MO 65723

Due Date:

Bids should be sealed and submitted to Pierce City R-VI Superintendent’s Office, 300 N Myrtle Street, Pierce City, MO 65723 before 12:00 noon on Friday June 8th, 2018

ELECTRICAL SYSTEM REQUIREMENTS

Contractor Responsibility:  The installing contractor shall be responsible for providing the equipment and installation of a complete and operational system commencing from the load side of the service transformer and terminating at the safety disconnect within the electrical enclosure, 10’ above grade, on each lighting pole.  The electrical contractor shall coordinate the transformer and switchgear locations, as well as identifying the voltage and phase of the service, with the local power company and the Owner’s representative before any equipment is installed.

Electric Power Requirements for the Sports Lighting Equipment:

Electric power: ______________Volt,  _______________Phase

Maximum total voltage drop: Voltage drop to the disconnect switch located on the poles shall not exceed three (3) percent of the rated voltage.

System Design

1. The electrical system equipment shall consist of:
   1. Conductors and conduit from the main service transformer to the service entrance panel board.
   2. The service entrance panel board with appropriate individual circuit over-current protection. The panel board shall meet local and National Electrical Code (NEC) requirements for the size of the service, AIC rating, and the type of the environment to which it will be exposed.  All feeder breakers shall be bolt on type.
   3. Conductors and conduit for the feeder circuit from the service entrance panel board (or from the contactor panel if applicable) to the safety disconnect mounted in the electrical enclosure on each lighting pole 10’ above grade.
   4. Grounding conductors and grounding methods for the following:
      • The main service entrance panel board. (per NEC or local codes)
      • The lighting contactor enclosure. (per NEC or local codes)
      • Each electrical component enclosure mounted on the lighting poles. (Equipment Grounding System) (per NEC or local codes)
      • Lightning Protection for individual poles as follows (per NFPA 780):
        • A 5/8 inch x 8 foot copper-clad grounding electrode buried vertically in undisturbed earth. The bottom tip of the grounding electrode should reach a minimum of 10 feet below grade.
        • A copper grounding electrode conductor shall be connected to the top of the grounding electrode and extend and connect to the grounding lug located inside the handhole of the pole approximately 10 feet above grade. The size of this conductor shall be 2 AWG if the pole is 75 feet in height or less, and 2/0 AWG if the pole is greater than 75 feet.

2. Underground wiring shall be all copper wire and shall be installed in PVC Schedule 40 conduit and shall be buried to a depth meeting the NEC and local electrical codes. Acceptable copper wire types need to comply with any local requirements, but will be labeled either THHN or THWN.  If above ground conduit must be used, it shall be rigid galvanized steel.  Conduit elbows located at the electrical panel should be rigid conduit, as opposed to PVC.

Trenching or Directional Boring

1. The installing contractor shall be responsible for locating all underground utilities including, but not limited to, natural gas, electric, water, sewer, cable TV and telephone.
2. The owner shall be responsible for locating and staking any underground facilities that are not utility related. Owner accepts responsibility for damage to such facilities that are not properly located or staked.
3. Trenching depth and width shall be adequate to install appropriately sized conduit and to meet local and National Electrical Codes.
4. Trenches shall be back-filled with excavated soil and compacted to approximately the same density of the surrounding soil to minimize settlement.
5. No trench line or feeder circuit shall cross the playing area.

Design Standards

1. All circuits shall be designed so as not to exceed a 3% voltage drop at the safety disconnect in the electrical enclosure near the base of each pole. All work shall meet local and National Electrical Codes. It shall be the installing contractors’ responsibility to correct any work deemed unacceptable by local electrical inspectors.
2. All electrical components shall be UL Listed for the appropriate application.
3. Each pole shall be on a dedicated circuit. If common poles are to be used, or a pole is to have fixtures on a separate circuit, another dedicated circuit shall be ran to that pole.  Consult lighting equipment specifications and lighting manufacturer for special circuitry information.

Submittal Information

The successful contractor shall provide an “electrical scope of work “ detailing all work to be preformed, to the owner at time of submission of proposal.